Cash Receipt Wizard overview

While specific Client Codes, Matter Codes and Bill Numbers or a unique Bill Number may be entered when recording a Cash Receipt, a unique feature called the Cash Wizard allows for a more automated application to A/R Bills for a Client/All Matters or a Client/Single Matter.

 The Cash Receipts Wizard assesses outstanding bills and allocates the total of the Cash Amount automatically.  For example, if only a Client Code is entered, the Cash Wizard will assess all Bills for the Client.  If both a Client Code and Matter Code are entered, the Cash Wizard will assess all Bills for the Matter.  

The Cash Wizard allocates the funds as follows:

1. The Cash Wizard first determines if a single Bill exists whose value matches the Cash Amount.  If the Bill is found, it is automatically selected for payment.
2. If a single Bill is not located, the Cash Wizard will determine if multiple Bills exist whose total value matches the Cash Amount.  If such Bills are found, they are automatically selected for payment.

3. If a Bill or Bills whose value(s) match the Cash Amount cannot be located, the Cash Wizard will select Bills for payment based either on Bill Date or Type (Expense then Fees).  The method of Cash Receipt application is determined in Firm Options/Trans Panel.

   • If Type [Expense then Fees] is selected in Firm Options, Cash is applied first to Cash Expenses beginning with the oldest Bill and moving forward.  Remaining Cash is then applied in the same order to Non Cash Expenses, then Fees, then Surcharges, and then Interest.  Cash is applied to Taxes as the Tax basis is paid.
   • If Date [Bill] is selected in Firm Options, Cash is applied to the oldest Bill first and then moving forward.  If the Cash applied to a Bill is a partial payment, allocations are made in the following order:  Cash Expenses, Non Cash Expenses, Fees, Surcharges and Interest.  Allocations are made to Taxes when amounts are applied to the Tax basis.