A negative voucher may result from certain transactions, such as a correction to a previously posted voucher. Of course, there is no such thing as a negative check, so negative vouchers are handled a bit differently than a typical voucher.
Negative vouchers are selected during Auto-Select if there are sufficient positive vouchers available for the same vendor in order to create a total check amount that is greater than zero. However, the positive vouchers must have the 'Separate Check?' option set to 'No' in order to be used to offset a negative voucher. Vouchers with a 'Separate Check?' setting of Yes will not be included in the determination of 'sufficient positive vouchers' as described above.
The following scenarios describe how negative vouchers are addressed, assuming all vouchers listed are for the same vendor:
|
|
Item |
Amount |
Separate
|
Will this Voucher be Selected? |
Explanation |
Scenario A |
Voucher 1 |
-1,000.00
|
No |
No |
Only Voucher 2 would be selected, creating a check in the amount of $1,200.00. Voucher 1 will not be selected since there are no other Vouchers for this Vendor that have the 'Separate Check?' option set to No in order to offset the negative amount on Voucher 1. |
|
Voucher 2 |
1,200.00
|
Yes |
Yes |
||
|
|
|||||
Scenario B |
Voucher 1 |
-1,000.00
|
No |
No |
Neither Voucher 1 or Voucher 2 will be selected because, although the 'Separate Check?' option is set to ‘No’ for both, the resulting check value would be -$800.00 (-1,000.00 + 200.00). A message will be displayed indicating that the vouchers were not selected. |
|
Voucher 2 |
200.00 |
No |
No |
||
|
|
|||||
Scenario C |
Voucher 1 |
-1,000.00
|
No |
Yes |
Both Vouchers would be selected and would appear on the same check. The amount of the check created would be $200.00 (-1,000.00 + 1,200.00). |
|
Voucher 2 |
1,200.00
|
No |
Yes |
||
Note
A negative voucher may only be selected when doing automatic selection. When doing a Manual selection, negative vouchers are not displayed for selection. To manually select negative vouchers, use the Quick Checks function.