Refund a Trust Deposit
If you need to refund trust money to a client, you create a quick check.
To refund a trust deposit:
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Start Juris and log in to open the main Juris window.
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Double-click Transactions to expand the folder.
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Click Quick Checks.
TIP: Quick Checks allows you to enter a check and a voucher simultaneously.
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Select Form > New > Quick Check on the menu to open a new batch window.
- In the Batch Comment box, type a name for this batch, or skip this step to accept the default.
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Select Form > New on the menu to open the Quick Check window.
- In the Bank Account box, type the trust account in which the client's funds were deposited, or click the ... (ellipses) button to select the trust account from a list.
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In the Vendor Number box, do one of the following:
- If a vendor account has been setup for the client, type that account vendor code in the box.
Remember to verify that the vendor is not setup to receive a 1099 form before completing the process, as Trust refunds should not be reported on a 1099. - If a vendor account has not been setup for the client, add a vendor account for the client, and then continue with step 9 below.
The 'Vendor Number' box on the quick check is automatically populated with the vendor code from the account you setup for the client.
- If a vendor account has been setup for the client, type that account vendor code in the box.
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Select Form > New on the menu to allow input in the rows.
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Select Form > New on the menu to allow input in the rows.
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In the Client column, type the number of the client whose trust deposit is being refunded.
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In the Matter column, type the matter number to which the refund applies.
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In the Your Invoice No. box, type an invoice number.
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In the Invoice Balance box, type the amount to be refunded to the client.
The 'Amount Paid' column is automatically populated with the amount you entered in the 'Invoice Balance' column.
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Select Form > Save on the menu.
A Check Printing window opens.
- Optionally, select the Manual Check check box, if you intend to hand-write a check. Ensure that the check box is NOT selected in you intend to print the check.
- In the Check Number box, verify that the starting check number is correct, or if hand-writing a check, type in the check number.
- In the Check date box, type a date, or use the default (today's date.)
- Click the Print To arrow to select the printer where you want to print the check.
- Ensure that the Show check number warning check box is selected, if you want the system to warn you if the starting check number is out of sequence.
- Click OK.
NOTE: If you are printing the check(s), ensure that you have check stock in the selected printer before you click the OK button, as the check(s) start printing immediately.
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Click the Close button on the Quick Check window.
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Remember to send the check to the client.
Warning: Do not use a temporary vendor for trust refunds. Instead, create a vendor account for the client.
Add a vendor account for a client
- Select Tools > Add Vendor on the Quick Check menu to open the Vendor Information window.
- In the Vendor Code box, type a new vendor code.
- In the Vendor Name box, type the name of the client.
- In the Address box, type the client's address.
- In the City / St / Zip boxes, type in the appropriate city, state, and zip code information of the client.
- In the Contact box, type the name of the person to contact, if the vendor is a company, or if the person to contact is different than the client name.
- Select Form > Save on the menu to save the new vendor.
- Click the window Close button to close the Vendor Information window.
You can now return to step 9 under Refund a trust deposit.